Privacy Notice Pursuant to Article 13 of Regulation (EU) 2016/679
Information about joint data controllers
The processing of your personal data will be carried out under the responsibility of the VIRTUOUS project consortium, funded by the European Union under Grant Agreement No. 101190700 (ISF-2024), whose partners act as Joint Data Controllers pursuant to Article 26 of Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR). They jointly determine the purposes and means of personal data processing in accordance with what is established in the Grant Agreement No. 101190700, and as detailed in the Joint Controllership Agreement signed by all partners. The list of all Joint Controllers and contact details is as follows:
|
No |
Data controller |
Contact e-mail address |
|
1 |
PUI |
pbesson@pompiers-urgence.org |
|
2 |
Z&P |
lara.raggi@zanasi-alessandro.eu |
|
3 |
CIRS |
Lcaserta@ricercasistemica.org |
|
4 |
EIA |
Massimocozzolino@euroislam.eu |
|
5 |
FOS |
wiwanowski@obserwatoriumspoleczne.pl |
|
6 |
TECOMS |
guido.villa@tecoms.it |
|
7 |
YS |
p.francia@yuppies.it |
|
8 |
QSINT |
e.mattiello@qsint.org |
|
9 |
BUJS |
balazsg@or-zse.hu |
|
10 |
CEMES |
nikolaosd@cemes.gr |
|
11 |
JCT |
esther.moyssi@jct.gr |
|
12 |
FUNDEA |
czavala@fundea.org |
|
13 |
DIACONIA |
inese.bulava@diakonija.lv |
|
14 |
IDP |
mbayrak@dialogueplatform.eu |
|
15 |
PMM |
garciarDAV@madrid.es |
|
16 |
MURCIA |
jose.martinez34@ayto-murcia.es |
|
17 |
CNP |
cangeli@police.gov.cy |
|
18 |
RESET |
info@resetcy.com |
|
19 |
SYNYO |
lisa.zauber@synyo.com |
|
20 |
EFI |
kaashifa@efiorg.eu |
Contact details of Data Protection Officers
The VIRTUOUS partner managing this specific data collecting and processing activity is [INSERT PARTNER NAME] who’s Data protection Office [or CONTACT] is [NAME SURNAME] and can be contacted at CONTACT EMAIL]
The project’s coordinator is POMPIERS DE L’URGENCE INTERNATIONALE (PUI), who’s Data protection Officer is Philippe Besson and can be contacted at pbesson@pompiers-urgence.org
The VIRTUOUS project’s Data Protection Officer is Guido Villa from TECOMS partner, and can be contacted at dpo@virtuousproject.eu or guido.villa@tecoms.it
Type of collected personal data
We will collect the following personal data:
[NAME], [SURNAME], [EMAIL],
[TO BE CHECKED AND CONFIRMED BY PARTNER CONDUCTING ACTIVITY]
Purposes of processing
The purpose of the processing is to send you a periodic newsletter on project activities or to follow up with you on any inquires send via the website’s contact form. No personal data will be used beyond this purpose. [TO BE CHECKED AND CONFIRMED BY PARTNER CONDUCTING ACTIVITY]
Legal basis for the processing and how data are processed
Processing of your personal data is based exclusively on your explicit consent. No data will be processed without your informed and voluntary agreement. The processing of Personal Data will take place – according to the principles of fairness, lawfulness, and transparency – through the support of IT and manual tools, with logic strictly related to the purposes of the processing and, in any case, guaranteeing the confidentiality and security of the data and in compliance with specific obligations established by law. The availability, management, access, storage, and usability of data is guaranteed by the adoption of technical and organizational measures to ensure appropriate levels of security pursuant to Articles 25 and 32 of the GDPR, as well as, in relation to the specific processing purposes identified by the applicable legislation. The processing is carried out by persons duly authorized and instructed by the Data Controller and in compliance with the provisions of art. 29 GDPR.
In case of newsletter subscription, the processing of Your personal data will take place using the “MailerLite” [TO BE CONFIRMED] newsletter management platform (www.mailerlite.com), an EU based company that stores data in EU and has GDPR compliancy statement (https://www.mailerlite.com/gdpr-compliance).
Categories of recipients of the personal data
Personal data will be disclosed only to authorised personnel of the partner conducting the activity and, where strictly necessary, to other partners of the VIRTUOUS consortium acting as Joint Controllers for the implementation of specific activities. In addition, external service providers acting as Data Processors on behalf of the Joint Controllers — such as IT platforms for data storage and communication — may receive and process data in accordance with Article 28 of the GDPR and under strict contractual safeguards. These providers are not considered third parties but operate exclusively on the basis of instructions provided by the Joint Controllers. [TO BE CHECKED AND CONFIRMED BY PARTNER CONDUCTING ACTIVITY]
Retention Period
Your personal data will be retained for the duration of the project and no longer than 24 months after its end date (planned for February 28th, 2028). After that period, data will be deleted or fully anonymised.
Your rights
As a data subject, you have a number of rights under the General Data Protection Regulation (GDPR) regarding the personal data collected and processed during your participation in this activity. You have the right to access your personal data, to request rectification of any inaccurate or incomplete data, and – where applicable – to request the erasure of your data or the restriction of its processing. You may also object to the processing of your data under certain conditions or request the transfer of your data to another controller (data portability), where technically feasible.
Since the data processing is based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing carried out before the withdrawal.
You also have the right to lodge a complaint with the competent supervisory authority in your country of residence or where you believe your data protection rights have been violated.
You may exercise these rights by contacting:
- the project DPO at dpo@virtuousproject.eu;
or
- the coordinator’s (PUI) DPO Philippe Besson at pbesson@pompiers-urgence.org
or
- the partner in charge of the activity [INSERT PARTNER NAME] who’s Data protection Office [or CONTACT] is [NAME SURNAME] and can be contacted at CONTACT EMAIL